Description
Scope and Purpose: Supporting staff in the Corporate Office and Redevelopment Personnel in the field. Must be a team player, ability to communicate well with a variety of different people including other departments within the company, Subcontractors, and insurance agents, initiate helping others when tasks are completed or deadlines need to be met, ability to multi-task, be able to adapt in an ever changing environment, and assist department with additional duties as needed. Duties shall include, but not be limited to the following:
Daily Duties:
Contracts: Review and edit incoming contracts. Ensure all proper items are included within the contract requests from the Redevelopment Field Personnel. Submit for approval to SharePoint. Communicate and follow through with Redevelopment Field Personnel and Subcontractors on the contract status.
Accounting Entry: – Set up contracts, insurance, change orders, and purchase orders using Timberline. Log all contracts, change orders, and purchase orders in the project logs. Additional items may need to be entered as requested from Redevelopment Accounting department.
Insurance: Review certificates of insurance and work with both Subcontractors and Insurance Agents to ensure the proper insurance requirements are met.
Order Entry: Place appliance orders and work with Third Party Vendors to ensure orders are timely. Communicate with Redevelopment Personnel on any delays or issues.
License Coordinator – Coordinate information regarding State / County / City license requirements based on the location of the project. Collect licenses from Subcontractors and post to SharePoint.
Filing and Storage: Manage and maintain file storage with Third Party Vendor for department, which may include ordering supplies, tracking, and shipping out boxes to Third Party Vendor for storage.
Budgets: Review budgets to ensure all contracts, change orders, and purchase orders are within current budget. Assist Redevelopment Field Personnel with updating of cost reports.
Project Set Up: Create on SharePoint all applicable templates necessary as a new jobs are acquired, which may include, but not be limited to; insurance samples, schedule of values, contract boilers, cost reports, account set ups for Third Party Vendors, and accounting entry into Timberline.
Requirements
Microsoft Word, Excel
Strong Written and Verbal Communications